Prospective authors are invited to submit their full-length papers electronically in PDF form. Each paper should follow the AVSS’s format with title, author’s names, affiliation, email addresses, an up to 1000-words abstract, and a two-column body with no more than 6 single-spaced pages and with font size at 10 pts. Each paper will be double-blind reviewed by three experts.

All submissions should be directly submitted to the website:

Deadline for paper submission:

Camera Ready Paper Submission

Congratulations on your accepted VCAVSS19 workshop paper!

Please follow the following steps to submit the final (camera-ready) version of your paper:

  1. Revise your paper: Please read reviewer comments and revise your paper to address them (if applicable), add author information and revert any changes you had made to ensure author anonymity. You must use either the Latex or the Microsoft Word template below (if you haven’t already done so when preparing the original submission) as otherwise IEEE will not accept your paper for publication in IEEE Xplore. In Latex, you need to uncomment the “\avssfinalcopy” and “\thispagestyle{empty}” lines. Check again not to include any page numbers in the camera-ready version.

    The final version must not include line numbers (blue) and page numbers (at the bottom).

    • LaTeX template: avss_latex_template

    • Microsoft Word template: avss_word_template

    • Copyright Notice (if needed): A copyright notice should be added to your paper before proceeding with the next step. Please see below for details.

  2. Check PDF file compliance with IEEE PDF eXpress: Go to and use “44038x” as the AVSS 2019 conference ID.
    • If you have used PDF eXpress before (for another conference), login with your credentials; you will be asked to set up an account for AVSS2019. Follow the instructions for setting up a new title.

    • If you are a new user, please set up a new account and carefully read all the instructions. After you login, you can find information on how to prepare your source or PDF file in the menu on the left.

    • If you get error “Error in Conference ID The IEEE PDF eXpress™ Conference ID that you entered closed on 8/15/2019”, please help us make sure your final version follow Camera-ready template above.


  3. Besides the camera-ready paper, you also need to submit the IEEE copyright form. To do this, you will need to follow a link "Submit IEEE Copyright form" from the CMT paper submission site. You must follow the instructions on the paper submission site for completing, downloading, and submitting the copyright form. Once the copyright is completed and downloaded, you will be returned to CMT to upload the IEEE electronic copyright form. The copyright form can be completed only once per paper, so please make sure that all the information on the form is complete and final prior to submission.

    Upload your paper’s PDF file: Upload the PDF-eXpress-approved file to the VCAVSS 2019 CMT submission site. After you login, use the “Camera-ready – Edit” icon to submit your paper. You must complete the copyright transfer form.

  • The camera-ready paper must be uploaded by 23:59 Aug 20th, 2019 PT (Pacific Time).

  • The camera-ready paper should be limited to 8 pages in length, including references.

  • At least one author must register for the conference at full (non-student) rate. Our registration website will be working on-line soon. Failure to meet this requirement will result in removal of the paper from the AVSS 2019 technical program.

  • Papers which are not presented at the conference will be excluded from the official proceedings and will not appear in IEEE Xplore. It is, therefore, critical that at least one author of this paper attend the conference to present the work.‎


  Copyright notice should be added to the footer (on the left) of the first page of the paper.

  • For papers in which all authors are employed by the US government, the copyright notice is: U.S. Government work not protected by U.S. copyright

  • For papers in which all authors are employed by a Crown government (UK, Canada, and Australia), the copyright notice is: 978-1-5386-9294-3/18/$31.00 ©2018 Crown.

  • For papers in which all authors are employed by the European Union, the copyright notice is: 978-1-5386-9294-3/18/$31.00 ©2018 European Union.

  • For all other papers the copyright notice is: 978-1-5386-9294-3/18/$31.00 ©2019 IEEE